Contact Centre Trend #1 – collaborative customer service

  • Published: 28 January 2021
  • Author: Lucy Vinestock
  • Cateogry: General
Contact Centre Trend #1 – collaborative customer service

Covid-19 is impacting every aspect of our lives, not least in the workplace. Existing trends towards a leaner workforce and flexible work environments have suddenly accelerated; and we can’t fit that genie back in the bottle.

Delivering exceptional service to customers through unpredictable times is a challenge that all of us are now facing. Modern workplace solutions such as Microsoft Teams are already transforming the collaboration landscape and enabling people to work together safely, and if used in the right way, can bring enormous benefits to the end customers.

Traditional Contact Centres were island departments and applications

Customer service was traditionally done with a contact centre – both a technical solution (which was usually a standalone application) and a team of dedicated people. As unified communications became more commonplace, contact centre teams were often left out, partially due to the complexity of that technical solution. This meant, that even if those users did have access to the UC platform, using it to the benefit of the customers was quite challenging.

Classic and modern view of Contact Centre

Covid has pushed many of these challenges to the foreground and has highlighted the weaknesses of highly specialised systems. Emergency scenarios which centre on local offices with LAN access and physical devices soon proved to be unsuitable their when everyone had to work from home.

Ghost offices and employee absence due to sickness or mandatory quarantine has been putting a huge strain on customer service organisations, particularly if agents are unable to work from home due to technical limitations. The ability to add more people to provide customer service is vital to maintaining your customers’ experience in these situations, so a solution that supports this is becoming an absolute must.

One company-wide platform unites all employees

The existing trend towards a better approach has accelerated rapidly this year. Customer service excellence can no longer be done by large teams in warehouse-style call centres, filled with those complicated technical solutions. Customer-centric organisations need to include additional employees for customer service quickly to respond to changing staff needs and customer demands. Relying on physical devices connected to your local network is a recipe for disaster in a new normal where lockdowns and staff absence levels are a constant threat.

Many organisations have now discovered the benefits of using a collaboration solution in the contact centre too. With communication solutions, such as Microsoft Teams, the customer service agents can collaborate with any colleague. Rather than transferring a call to a back-office team member on a different platform, the agent can simply conference them in. Not only does your customer get their query resolved in a single contact, but the agent has now gained that extra knowledge, and can use it in future.

Happier employees lead to better customer satisfaction

The effect of collaborative customer service can be a self-driving force; customer service reps who can provide great service are typically happier in their work, and this in turn improves their engagement and productivity as well.

This is a trend we're seeing across multiple industries, so one thing we would urge is to look carefully at your disaster recovery plans, remote working strategy and to consider a transformation to a unified customer service approach.

Knowledge centres break organisational and geographic boundaries

Mitigating risks to staffing levels isn’t the only reason to consider the collaborative customer service approach. We have been working with many of our clients to create ‘knowledge centres’ that span organisational and geographic boundaries.

Let’s use a real-world example: an IT department has its people located in multiple sites, with people specialised in hardware, user accounts or any other field. When a IT helpdesk agent needs an answer about a hardware topic, it doesn’t matter where the expert is located. The agent can simply engage with the team of hardware experts and any available staff member from any location is able to answer that query.

Modern collaborative contact centre solutions allow organisations to unlock the expertise across their entire workforce. With every employee on the same platform, they can group skills together, regardless of their geographic location.

Knowledge centres break organisational and geographic boundaries

In summary

  • Look for a customer service solution which can integrate natively with your collaboration and conferencing platform and make it easy to add and remove agents
  • Establish a collaborative customer service (not just with a tool but also in the people’s minds) to unlock the expertise across your entire organisation
  • Group together skills, regardless of their geographic location

 

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